An origami gecko.
Photo by /kallu

I love paper in all its forms and always have. In fact, if given the choice between a notebook and a web app to fulfill the same function, I’ll choose a notebook every time. I tried Google Calendar and didn’t like it. Instead, I have a plain old calendar that hangs above my desk. I’ve got a pen stuck to the wall with bluetac next to it, so it takes about two seconds to update. I tried Remember The Milk, but I found it to involve a lot of unnecessary complication when compared to writing items down on a slip of paper. But it’s portable, they say. Well, so is paper. It even works outside wi-fi hotspots.

I keep my work and life organized with the help of two Moleskines (one un-lined notebook, one weekly planner) and the aforementioned calendar. When I travel, I’ll drop the calendar. It doesn’t quite fit in my backpack.

That’s my productivity system. Because one may be needed, here is my defense of it.

Innovation? Not really

One of the weirdest web 2.0 developments I’ve observed is the invention of a whole bunch of organizational and productivity web apps that make simple tasks tricky.

You want to create a mind-map? Option 1: get one piece of paper and one writing implement. Create mind-map. Option 2: Navigate to mind-mapping website. Learn complicated process to create online mind-map. After 10-20 minutes, create a mind-map that doesn’t look like a dog’s breakfast. And congratulations, you’re done.

You want to create a to-do list? Option 1: take one small slip of paper and one writing implement. Write out to-do list and put in pocket or bag. Option 2: Navigate to RTM. Create or log into your account. Learn interface. Digitally enter and categorize tasks. To view your to-do list in future, make sure you’re near a working computer (and have a nice day).

There seems to be a newly dominant belief that using web apps for any task that can be completed with a paper and pen is an improvement on the latter. It’s as if we’ve wholly absorbed and accepted the 1990s hype that anything done with technology is a thing done better. In some cases, the exact opposite is true. Technology can add unnecessary steps to the path to completion and chain you to a computer. The question becomes: are we being more productive, or do we just feel like we’re being more productive?

When I’m working from where I want, I want to be able to function outside a laptop’s area of affect. I want to be able to know what I’m doing and where I need to be without booting up Firefox. I want to feel like my life and business haven’t gone haywire whenever wi-fi isn’t working, or when the local internet cafe is unexpectedly closed. I want to be able to write down ideas, plans and goals without lugging a 5.0 pound piece of machinery wherever I go. I’d to be able to leave technology at home sometimes and still succeed as a self-employed person.

For me, origami productivity means more freedom.

Tried and tested by history

A simple notebook has been the single organizational and productivity tool of some of the world’s greatest thinkers. I don’t need to name them, and you will have your own list of names.

Maybe they were on to a good thing?

Origami O-bento.
Photo by OiMax

Escape the screen

The computer screen as life-portal locks your brain into one way of functioning. Using a notebook forces you to change the way you express and process information while you’re interacting with it. Your ideas aren’t constrained by rigid code and parameters, variables you can change and variables you can’t. If you want to be truly creative, the simple act of using a pen and paper will help you break out of a linear thinking mode.

My advice isn’t to abandon using technology which aids productivity and organization. Google Calendar, for example, is probably a lot more versatile than my Haiku calendar — but I like the Japanese artwork.

When performing simple tasks that would take a few seconds to do on paper, however, technology is a time-sink.

My personal system isn’t perfect, and while I’m not going to recommend an old-school calendar to you, I do think every person — from you, to your kids, to your grandma — should have one master notebook for ideas, scribbles, thoughts and brainstorming. I have a thing for Moleskine notebooks because they’re well-constructed, highly durable and kinda stylish — at least I think so. This one is probably my most prized posession.

I’m wondering if I’m the only person who feels this way. Do you practice origami productivity too?

(Though about calling it origami-nization. Then thought better of it.)